THE OKLAHOMA BAR JOURNAL 74 | APRIL 2025 belonging to the organization rather than an individual. OneDrive is ideal for individual workspaces, where drafts, notes and personal documents are saved before they are finalized and shared. This platform allows easy file access across multiple devices, supporting a mobile and flexible work style. When a document is ready to be reviewed or collaborated on, it can be shared with specific individuals who can then edit or comment on the file. SharePoint, on the other hand, is built to manage and organize files in a collaborative environment. It provides structured storage by categorizing documents according to specific cases, clients or projects, ensuring everyone on the team has access to the most up-to-date information. SharePoint supports document storage and integrates workflows that help automate processes, track progress and manage tasks within the legal team. SharePoint offers advanced document management features – such as metadata tagging, custom views and access permissions – which help organize large volumes of documents. This is useful for law firms that deal with extensive documentation and require robust search functionalities to retrieve information quickly and efficiently. Integrating SharePoint with Microsoft Teams enhances its collaborative capabilities, allowing teams to communicate in real time, schedule meetings and manage projects without switching platforms. This seamless integration streamlines workflow and boosts productivity by providing a centralized hub for all communication and document management needs. While OneDrive serves as an excellent tool for personal document management and initial drafting, SharePoint stands out as the preferred solution for collaborative efforts, sophisticated document organization and enhanced team productivity within legal practices. Sharing Scope OneDrive is most suitable for storing personal work files, drafting documents before sharing them with a team or client and securely sharing a single document or requesting a file from someone. SharePoint excels in matter-centric storage by organizing documents according to cases, clients or legal projects, facilitating team collaboration on shared documents like court filings, contracts and pleadings. Collaboration Style OneDrive is ideal for one-toone or small-group collaboration, while SharePoint supports largescale collaboration. SharePoint enables firms to create intranet sites for document management, making collaboration between attorneys, paralegals and administrative staff more efficient. Document Versioning and Co-Authoring Both OneDrive and SharePoint offer document versioning, allowing users to track changes and restore previous versions. However, SharePoint provides more advanced controls. Additionally, both platforms support co-authoring in Word, Excel and PowerPoint, with SharePoint offering deeper integration with Teams. Integration With Teams While OneDrive has limited integration with Teams, SharePoint is integrated, allowing seamless transitions between tasks and reducing the need for multiple ONEDRIVE SHAREPOINT WHEN TO USE ONEDRIVE VS. SHAREPOINT FOR LEGAL WORK Drafting a contract before sharing Securely requesting a file from a client (file request feature) Sharing a single document with an expert witness Collaborating on a case folder with colleagues Storing firm-wide templates (e.g., engagement letters) Maintaining a central repository of legal research Providing clients with access to case-related documents (via a client portal) dlyastokiv - stock.adobe.com
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